ISRAEL CANAAN DOG CLUB OF AMERICA, INC.
The Israel Canaan Dog Club of America, Inc is officially associated with the United Kennel Club, Inc.
Name and Objectives
SECTION 1. The name of the Club shall be: ISRAEL CANAAN DOG CLUB OF AMERICA, INC.hereafter referred to in this document as the "Club".
SECTION 2. The objectives of the Club shall be:
a) to encourage and promote the selective breeding of purebred Canaan Dogs and to do all possible to bring their natural qualities to perfection;
b) to preserve the breed as found in its native land of Israel;
c) to promote the breed in a responsible manner;
d) to urge members and breeders to accept the standard of the breed as approved by the United Kennel Club as the standard by which the Canaan Dog shall be judged and bred;
e) to do all in its power to protect and advance the interest of the breed and encourage sportsmanlike competition at dog shows, obedience trials, and other performance events;
f) to conduct U.K.C. sanctioned and licensed events;
g) to keep a studbook recording imported Canaan Dogs and domestic bred Canaan Dogs, pending National Breed Club status by U.K.C.
SECTION 3. The Club shall not be conducted or operated for profit, and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4. The members of the Club shall adopt and may from time to time revise such Bylaws as may be required to carry out these objectives.
SECTION 1. There shall be two types of membership:
a) Regular Membership, open to persons 18 years of age and older who subscribe to the purpose of this Club. Regular members shall enjoy all Club privileges including the right to vote and hold office.
b) Junior Membership, open to persons under 18 years of age. Junior members shall enjoy all Club privileges except the right to vote and hold office. Junior members may apply for regular membership upon reaching their 18th birthday.
SECTION 2. Dues. Membership dues shall be set by the Board of Directors and shall be payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the month of October, the Recording Secretary shall send to each member a statement of dues for the ensuing year.
SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these Constitution and Bylaws and by the Code of Ethics. The application shall be filed with the Recording Secretary and shall state the name, address and occupation of the applicant. Accompanying the application, the prospective member shall submit dues payment according to the schedule set by the Board.
Applicants may be elected at any meeting of the Board of Directors or by written vote of the Directors by mail. Affirmative votes of 2/3 of the entire Board shall be required to elect an applicant.
An application which has received a negative vote by the Board may be presented by a Club member in good standing endorsing the applicant at the next annual meeting of the Club and the Club may elect such applicant by favorable vote of 3/4 of the members present, provided there is the required quorum of 10% all members in good standing or a minimum of 10 people, whichever is greater.
SECTION 4. Termination of Membership. Membership may be terminated:
a) by resignation. Any member in good standing may resign from the Club upon written notice to the Recording Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the 1st day of January of each year.
b) by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 60 days after January 1; however, the Board may grant an additional 60 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
c) by expulsion. A membership may be terminated by expulsion as provided in Article VI of these Bylaws.
SECTION 1. Annual Meeting. The annual meeting of the Club shall be held in conjunction with the Club's Specialty Show if possible, at a place, date, and hour designated by the Board of Directors. Written notice of the annual meeting shall be mailed by the Recording Secretary to each member at least 6 weeks prior to the date of the meeting. The quorum for the annual meeting shall be 10% all members in good standing or a minimum of 10 people, whichever is greater.
SECTION 2. Special Club Meetings. Special Club meetings may be called by the President, or by a majority vote of the entire Board; or shall be called by the Recording Secretary upon receipt of a petition signed by 10% of the members in good standing. Such meeting shall be held at such place, date and hour as may be designated by the Board of Directors. Written notice of such a meeting shall be mailed by the Recording Secretary at least 3 weeks and not more than 6 weeks prior to the meeting. The notice of the meeting shall state the purpose of the meeting and no other club business may be transacted. The quorum for a special Club meeting shall be 10% all members in good standing or a minimum of 10 people, whichever is greater.
SECTION 3. Board Meetings. The first meeting of the Board shall be held immediately following the election. Other meetings of the Board of Directors shall be held at such times and places as are designated by the President or by a majority vote of the entire Board. Written notice of each such other meeting shall be mailed by the Recording Secretary to each member of the Board at least 3 weeks prior to the date of the meeting. The quorum for any Board Meeting shall be a majority of the Board.
SECTION 4. The Board of Directors may conduct its business by mail, E-mail, fax, or telephone conference through the Recording Secretary. Items voted upon by telephone must be confirmed in writing within 7 days.
Directors and Officers
SECTION 1. Board of Directors. The Board shall be comprised of the President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer and four other persons, all of whom shall be members in good standing. They shall be elected for a two-year term at the Club's annual meeting as provided in Article IV, and shall serve until their successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors.
SECTION 2. Officers. The Club's officers, consisting of the President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these Bylaws.
b) The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.
c) The Recording Secretary shall keep a record of all meetings of the Club and of the Board and of all votes taken, and of all matters of which a record shall be ordered by the Club. He/she shall have charge of all official communications among the Board of Directors and from the Board of Directors to the general membership including elections, as specified in Article IV, Section 4, and amendments as specified in Article VII. He/she shall notify members of meetings, notify new members of their election to membership, notify officers and Directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such other duties as are prescribed in these Bylaws.
d) The Corresponding Secretary shall be responsible for all correspondence to and from the general public and all communications to the membership which does not originate from an official action of the Board of Directors. The Corresponding Secretary shall provide and forward to the Recording Secretary all matters which require a permanent record. Other duties from time to time may be specifically assigned by the Board of Directors.
e) The Treasurer shall collect and receive all monies due or belonging to the Club. He/she shall deposit the same in a bank approved by the Board, in the name of the Club. The Treasurer's books shall at all times be open to inspection of the Board and he/she shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting he/she shall render an account of all monies received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.
f) The offices of Recording Secretary, Corresponding Secretary, and Treasurer may be held by the same person, in which case the number of Directors will be adjusted to preserve a 9 member Board.
SECTION 3. Vacancies. Any vacancies occurring on the Board or among the officers shall be filled until the next annual election by a majority vote of the then members of the Board; except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.
The Club Year, Voting, Nominations, Elections.
SECTION 1. Club Year. The Club's fiscal year shall begin on the 1st day of January and end on the 31st day of December.
The Club's official year shall begin at the end of the annual meeting and shall continue throughout the next annual meeting. The elected officers and directors shall take office immediately upon conclusion of the election and retiring officers shall turn over to their successors in office all properties and records relating to that office within 30 days after the conclusion of the election.
SECTION 2. Voting. At the Annual Meeting or at a special meeting of the Club voting shall be limited to those members in good standing who are present at the meeting, except for the annual election of Officers and Directors, amendments to the Constitution and Bylaws, and amendments to the standard for the breed which shall be decided by written ballot cast by mail. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decisions of the members by written ballot cast by mail.
SECTION 3. Election. The election of Officers and Directors shall be held every two years by secret ballot conducted by mail. Ballots shall be counted at the meeting by three inspectors of election who are members in good standing and are not candidates on the ballot, if possible, and who shall be chosen by the members present at the meeting.
The nominated candidate receiving the largest number of votes for each position shall be declared elected. If any nominee, at the time of the meeting, is unable to serve for any reason, such nominee shall not be elected and the vacancy so created shall be filled by the new Board of Directors in the manner provided by Article III, Section 3.
SECTION 4. Nominations and Ballots. No person shall be a candidate in a club election who has not been nominated in accordance with these Bylaws. A Nominating Committee shall be chosen by the Board of Directors at least 22 weeks before the Annual Meeting. The Committee shall consist of three members from different areas of the U.S.A. and two alternates, all members in good standing, no more than one of whom may be a member of the current Board of Directors. The Board shall name a chair for the Committee. The Nominating Committee may conduct its business by mail, E-mail, fax, and by telephone.
a) The Nominating Committee shall nominate from among the eligible members of the Club, one candidate for each office and for each position on the Board of Directors and shall procure the written acceptance of each nominee so chosen. The Committee should consider geographical representation of the membership of the Board to the extent that it is practicable to do so. The Committee shall then submit its slate of candidates together with a biographical sketch of each candidate to the Recording Secretary who shall mail the list, including the full name and a biographical sketch of the candidates and the name of the State in which they reside, to each member of the Club at least 16 weeks before the Annual Meeting, so that additional nominations may be made by the members if they so desire.
b) Additional nominations of eligible members may be made by written petition addressed to the Recording Secretary and must be postmarked at least 10 weeks before the Annual Meeting, signed by five members and accompanied by the written acceptance of the additional nominees signifying their willingness to be a candidate and by a biographical sketch of each additional nominee. No person shall be a candidate for more than one position.
c) If no valid additional nominations are received within the required time limit by the Recording Secretary, the Nominating Committee's slate shall be declared elected at the time of the Annual Meeting, and no balloting will be required.
d) If one or more valid additional nominations are received within the required timeframe by the Recording Secretary, he/she shall mail at least 8 weeks before the Annual Meeting to each member in good standing a ballot listing all of the nominees for each position in alphabetical order, with the names of the states in which they reside and a biographical sketch of each nominee, together with a blank envelope and a return envelope addressed to the Recording Secretary marked "Ballot" and bearing the name of the member to whom it was sent. So that the ballots may remain secret, each voter, after marking the ballot, shall seal it in the blank envelope which in turn shall be placed in the second envelope addressed to the Recording Secretary. Ballots shall be returned at least 2 weeks before the Annual Meeting to the Recording Secretary according to instructions stated upon the ballot. No ballot received in any other manner or form or after the deadline of 2 weeks before the Annual Meeting shall be accepted. The inspectors of election shall check the returns against the list of members whose dues are paid for the current year prior to opening the outer envelopes and removing the blank envelopes, and shall certify the eligibility of the voters as well as the results of the voting which shall be announced at the Annual Meeting.
e) Nominations cannot be made at the Annual Meeting or in any manner other than as provided above.
SECTION 1. Each official Club year, the Board may appoint standing committees to advance the work of the Club in such matters as dog shows, obedience trials and other performance events, trophies, annual prizes, membership, and other fields which may well be served by committees. Special committees may also be appointed by the Board to aid it on particular projects. All the committees shall always be subject to the final authority of the Board.
SECTION 2. Pending National Breed Club status by U.K.C., the Board shall appoint a studbook guardian whose duties shall be the keeping of the official studbook. The studbook guardian shall be subject to the final authority of the Board.
SECTION 3. Any committee appointment may be terminated by a majority vote of the entire Board upon written notice to the appointee. The Board may appoint successors to those persons whose service has been terminated.
SECTION 1. United Kennel Club Suspension. Any member who is suspended from the privileges of the United Kennel Club automatically shall be suspended from the privileges of this Club for a like period.
SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club or the breed. Written charges with specifications must be filed in duplicate with the Recording Secretary together with a deposit of $ 30 which shall be forfeited if such charges are not sustained by the Board or a Committee following a hearing. The Recording Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the club or the breed. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interest of the club or of the breed it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board or a Committee of not less than three members of the Board, not less than 3 weeks nor more than 6 weeks thereafter. The Recording Secretary shall promptly send one copy of the charges to the accused member by certified mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defence and bring witnesses if he/she wishes.
SECTION 3. Board Hearing. The Board or Committee shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board or Committee may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing, or until the next Annual Meeting if that will occur after six months. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his/her fellow members at the ensuing Club meeting which considers the recommendation of the Board or Committee. Immediately after the Board or Committee has reached a decision, its findings shall be put in written form and filed with the Recording Secretary. The Recording Secretary, in turn, shall notify each of the parties of the decision and penalty, if any.
SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at the Annual Meeting of the Club following a hearing and upon the recommendation of the Board or Committee as provided in Section 3 of this Article. The defendant shall have the privilege of appearing in his/her own behalf though no evidence shall be taken at this meeting. The President shall read the charges and the findings and recommendations, and shall invite the defendant, if present, to speak in his/her behalf. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the Annual Meeting, provided there is the required quorum of 10% of all members in good standing or a minimum of 10 people, whichever is greater, shall be necessary for expulsion. If expulsion is not so voted, the suspension shall stand.
SECTION 1. Amendments. Amendments to the Constitution and Bylaws and to the standard for the breed may be proposed by the Board of Directors or by written petition addressed to the Recording Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition should promptly be considered by the Board of Directors and must be submitted by the Recording Secretary to the members, with recommendations of the Board, for a vote within three months of the date when the petition was received by the Recording Secretary.
SECTION 2. The Constitution and Bylaws or the standard for the breed may be amended at any time provided a copy of the proposed amendment has been mailed by the Recording Secretary to each member in good standing on the date of the mailing, accompanied by a ballot on which members may indicate their choices for or against the action to be taken. Dual-envelope procedures described in Article IV, Section 4 d) shall be followed in handling such ballots, to assure secrecy of the vote. Notice with such ballot shall specify a date of not less than 6 weeks after the postmark date of the mailing by which date the ballots must be postmarked and returned to the Recording Secretary to be counted. The favorable vote of 2/3 of the members in good standing who return valid ballots within the time limit shall be required to effect any such amendment.
SECTION 3. In addition, any revision to the Constitution and Bylaws or to the standard of the breed will be adopted only after the approval of the United Kennel Club.
SECTION 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the Club, other than for purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any member of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Order of Business
SECTION 1. At meetings of the Club, the order of business, so far as the character and the nature of the meeting may permit, shall be as follows:
Minutes of last meeting
Report of President
Report of Recording Secretary
Report of Corresponding Secretary
Report of Treasurer
Report of Studbook Guardian
Reports of Committees
Election of Officers and Board (at Annual Meeting)
Election of new members
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Minutes of last meeting
Report of Recording Secretary
Report of Corresponding Secretary
Report of Treasurer
Report of Studbook Guardian
Reports of Committees
Election of new members
SECTION 1. The rules contained in the current edition of Robert's Rules of order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any other special rules of order the Club may adopt.
We hereby certify that the original Constitution and Bylaws, consisting of nine (9) pages constitute the Bylaws of the Israel Canaan Dog Club of America, Inc adopted by its Board of Directors on November 25, 1994.
Ms. Ellen Minto, President; Ms. Dana Pittman, Recording Secretary; Dr. Victor Kaftal, Treasurer.
We hereby certify that the foregoing Constitution and Bylaws, consisting of ten (10) pages, including this page, constitute the Bylaws of the Israel Canaan Dog Club of America, Inc as amended in the present form by a vote of the membership of the Club on December 10, 1997.
Dr. Lee Boyd, President; Ms. Kathy Bogner, Recording Secretary; Dr. Victor Kaftal, Treasurer